Rampton Fishing Club Constitution
1) The club shall be named “Rampton fishing club”
2) Nature of the club
3) Rampton Fishing Club is a non-profitable sports club with all proceeds to be re-invested into the improvements of the fishing club and local environment.
4) Purpose of Rampton Fishing Club
a) The purpose of Rampton Fishing Club is to offer a variety of angling environments to the general public for leisure purposes, maintain and improve the local environment.
a) To promote the sport of angling, protecting fish stocks and preserving the environment.
b) To promote and encourage the best practise in terms of fish welfare and the protection and
i) conservation of the angling environment and its ecology.
c) To maintain a commitment to the fair and equal treatment of all anglers irrespective of ethnic
d) origin, gender, sexual orientation, age or social status.
e) To continuously develop and improve the club
a) The following persons are eligible to apply for membership:
b) Membership of Rampton fishing club shall be open to any person, having completed a membership application form and paid the relevant subscription as determined by the Annual General Meeting.
c) In applying for membership, a person shall be deemed to be accepting the rules of Rampton fishing club, all relevant national legislation and any local byelaws.
d) No person barred from Rampton fishing club waters may apply for membership until such a bar has expired or been lifted.
e) The following classes of membership shall be available:
f) Full Member (Senior) 65 or older at date of application
g) Full Member (Adult) 18 to 64 at date of application
h) Full Member (Junior) Under 18 at date of application
i) Membership of Rampton fishing club shall be on an annual basis with Rampton fishing club year commencing on 1st April. Rampton fishing club financial year ends 31st March.
j) Membership numbers shall be set by Committee and will be available on a first come, first served basis each year. Full Membership will remain open but might be subject to a cap on numbers.
k) Full details of membership procedures and current prices shall be displayed on Rampton fishing club website www.ramptonfishingclub.co.uk.
a) The Principal Officers of Rampton fishing club shall comprise:
Chairperson/Treasurer: Stacey Heathershaw
Vice Chairperson/ Treasurer: Dale Dudhill
Club Secretary: Mark Taylor
Club Secretary: John Moody
b) All Officers to have equal and full voting powers. The Chairperson has the casting vote in the event of a tie.
8) Election of Officers
a) All other non-executive Officers Bailiffs shall be elected for a period of one year,
9) General Committee
a) The affairs of Rampton fishing club shall be controlled by the principal officers.
b) The Committee shall meet every three months at a time and venue to be agreed.
c) A minimum of two Executive Officers shall be required to form a General Committee meeting.
d) The duties of the Committee shall be:
e) To manage the affairs of Rampton fishing club on behalf of Members.
f) To keep accurate accounts of the finances of Rampton fishing club through the Treasurer. These should be available for reasonable inspection by Principal Officers and should be audited before every Annual General Meeting. The Club shall maintain sufficient bank accounts and the
g) following Officers shall be authorised to sign Rampton fishing club cheques.
i) Stacey Heathershaw
ii) Dale Dudhill
iii) Mark Taylor
h) To review, amend or create any rules of Rampton fishing club in order to best manage the fishing and waters held by Rampton fishing club.
i) To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
j) To initiate and manage the disciplinary procedure including the barring of members and non-members as appropriate.
k) The Officers shall be empowered to deal with urgent and/or confidential matters as they arise. Such action shall be reported to the Committee as soon as practical and any financial matters shall be ratified by the Committee before any liability is incurred, again, where practical to do so.
10) Annual General Meetings
a) The Annual General Meeting of Rampton fishing club shall be held in April each year.
b) A minimum of 30 days’ notice shall be given to Members of the Annual General Meeting via email invitation.
c) Full Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting by the end of February preceding the meeting.
d) The business of the Annual General Meeting shall be to:
e) Confirm the minutes of the previous Annual General Meeting.
f) Receive and approve the audited accounts for the year from the Treasurer.
g) Receive annual reports from the Secretary and other Officers as appropriate.
h) Elect 2 auditors.
i) Elect the Officers of the Club (i.e. President; Chairperson and other General Committee Members).
j) Review Club subscription rates and agree them for the next club year.
k) Transact such other business received in writing by the Secretary from Full Members prior to the meeting.
l) At Annual General Meetings, the chair will be taken by the Chairperson or, in their absence, by the Vice-Chairperson or by a deputy appointed by those attending the meeting.
m) Decisions made at an Annual General Meeting shall be by a simple majority of votes from those Officers and Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
n) A quorum for an Annual General Meeting shall include a minimum of 2 Officers of Rampton fishing club.
11) Alterations to the Constitution and Rules
a) Any proposed alterations to Rampton fishing club Constitution may only be considered at an Annual or Special General Meeting, convened by email. Any alteration or amendment must be proposed by an officer of Rampton fishing club and seconded by another officer. Such alterations
b) shall be passed if supported by a simple majority of those eligible present at the meeting, assuming that a quorum has been achieved
c) Alterations or additions to Rampton fishing club Rules may only be considered at an Annual, Special or General meeting. All changes must be proposed by an officer of Rampton fishing club and seconded by another officer. Such alterations shall be passed if supported by a simple majority of those eligibly present at the meeting, assuming that a quorum has been achieved.
d) In exceptional circumstances, where the interests of Rampton fishing club, its Members or its fisheries are at imminent risk, the officers of Rampton fishing club may enact immediate, emergency changes to the Constitution and/or Rules. All such changes must be put to Committee for ratification at the next appropriate meeting – General Committee Meeting for Rule changes; Annual General Meeting for Constitution changes.
12) Disciplinary Procedures
a) Members whose conduct is inappropriate or who decline to abide by any of the Rules or Bylaws may be expelled or suspended by a resolution passed at a meeting of the Disciplinary Subcommittee.
b) The Disciplinary Subcommittee shall comprise of any 2 Officers and be convened as and when required.
c) The decision taken by the Disciplinary Subcommittee shall be communicated in writing to the Member concerned.
d) Members shall have the right to appeal in writing to the officers with regard to any decision affecting themselves, provided that notice of such appeal be submitted to the Secretary, in writing, within fourteen days of notification of the original decision.
a) If at any General Meeting of Rampton fishing club, a resolution be passed by more than two-thirds majority calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of Rampton fishing club to be held not less than one month thereafter to discuss and vote on the resolution.
b) If at that Special General Meeting, the resolution is carried by at least two-thirds of the persons eligibly present at the meeting, Officers in post at the time shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of Rampton fishing club and discharge all debts and liabilities of Rampton fishing club.
c) After discharging all debts and liabilities of Rampton fishing club, the remaining net assets shall not be paid or distributed amongst the Full Members of Rampton fishing club but shall be given or transferred to some other voluntary organisation or organisations having objectives similar to those of Rampton fishing club. The choice of such beneficiary or beneficiaries shall be agreed upon by the Officers of in post at the time.
d) Officers of Rampton fishing club shall be responsible for all other matters relating to the winding-up of the Organisation. These will include but will not be limited to, closing bank accounts, taking down the website and associated email accounts, destroying or securely archiving data and documents as appropriate, terminating any contracts and subscriptions, notifying statutory bodies e.g. HMRC and finalising associated accounts and submissions thereto.